Service Bid and Contract Management
Service Bid Management
When it comes to organizing an event, you will have to go through the bid process. Some of the key purposes of this process are as follows:- Demonstrating that the bidding supplier or vendor has the resources and capabilities required to stage the event.
- Providing more reasons for choosing a bidding organization over its rivals. Some of these additional reasons include:
- Better facilities will be provided to the attendees or spectators
- Stronger financial backing compared to rivals
The bid process participants will submit bid proposals and supporting documents. At Blue Kazoo, we will help you manage the flood of service bids and assist in making the right choices.
Contract Management
Your event contract should be proper. A contract without all the right additions is not much of a contract. We will help you follow the right guidelines when preparing or signing your contract:- Services: Identification of all the services that need to be provided. For example, if you need audio-visual equipment on the day of the event and it must be listed in the agreement. You should also ensure that unwanted services are not listed in the contract, or else you will end up paying for something you don't need.
- Mode of Payment: Make sure the deposit due date is covered in the contract. There should be clear instructions on what work, if any, will be done before the deposit is made. The payment schedule for the balance due should be clearly mentioned with dates, fees, taxes, and fines for failing to meet a deadline.
- Event Cancelation Terms: Events get canceled due to many reasons. The contract must cover the terms of cancellation to help protect everyone’s interests.
- Indemnification Clause: This clause protects the interests of parties in case of any damages or losses. If you want any such clauses covered, make sure the details are mentioned in your contract.
When it comes to having an exceptional event, it is important that you don't hire vendors or suppliers who are anything less than exceptional. You expect optimal experience, not just for yourself, but also for your attendees. When it comes to events, different scenarios can arise beyond anyone’s control. Proper contract management should help you protect your interests in all kinds of situations while ensuring that your event meets the highest standards. If you want to learn more about Blue Kazoo Marketing & Event Planning and how we can help you with your event, feel free to contact us at 678.310.4811. You can also write to us and we will get back to you at the earliest.
