Vendor Coordination
Types of Vendors for Events
The type of vendors required for your event can vary based on many factors. Some of the types of vendors that we regularly coordinate with include the following:- Caterers and bartenders
- Florists
- Photographers and videographers
- Decorators
- Booth builders
- Graphic artists
- Venues
- Bands and performers
- Gift companies
- Transportation and parking personnel
- Software companies
And more. When you have an important event, it is important to realize that your vendors are the most important elements for the success of your event. So, it is essential to choose the right vendors and it is important to stay in constant touch with them.
Importance of Vendor Coordination
Our vendor coordination services enable you to transform your third-party relationships from just business deals to more collaborative partnerships. This is one of the most important benefits of professional vendor coordination. There are even more reasons for choosing our services:Stronger Relationships
Vendor coordination and management are about developing long-term and stronger relationships. This aspect helps bring improvements in the following areas:- Communication
- Collaboration
- Outcomes
Better Prices
One important aspect of vendor coordination is the research done to shortlist all the matching vendors and meet them all. This helps create a bidding competition, allowing you to get access to better prices.Proactive Approach
Our vendor coordination services help replaces a reactive approach with a proactive approach. You are able to stay atop vendor performances.What Is Involved in Our Service?
When your event timeline is effectively coordinated with all your vendor partners, it helps ensure a smooth and hassle-free event day. At Blue Kazoo, we have vast experience working with all types of vendors. Our team will work closely with you to create a timeline that takes all aspects of your event into account.The following points should provide you an insight into the things we do as part of our vendor coordination services:
Leading Up to The Event Day
- Initial Consultation: Consultation meeting where we will discuss the planning and coordination process, vendor referrals, expectations, timeline, layout, and more.
- Venue Tour: We will be discussing the vendor contact information, arrival times, assessing the timeline and layout, and addressing any event details that may be remaining. Communication: Regular email and phone-based contacts. A week or two before our event, we will contact all the vendors to confirm the details of their services and discuss any balances.
We will then create and distribute your event day itinerary.
On the Event Day
- Managing timeline flow
- Managing vendors as per the plan
- Managing vendor set-up
- Ensuring all table names, numbers, favors, and place cards are placed as per the plan
- Ensuring payments to vendors
- Coordinating entertainment
From experience, we know what it takes to make every type of event successful. If you want to learn more about our services, feel free to contact us at 678.310.4811 or write to us.
